Prompt

# 6-Step Vendor Selection Decision Chain

## Step 1: Requirements Definition & RFP Development
**Input:** Vendor selection need or procurement requirement
**Task:** Define requirements and develop RFP process
**Output:** RFP document and evaluation framework

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**Instructions for Step 1:**
For procurement: {procurement_need}

Develop:
- Detailed requirements specification
- Evaluation criteria and weights
- RFP timeline and process
- Vendor qualification criteria
- Legal and compliance requirements

**Pass to Step 2:** RFP package

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## Step 2: Vendor Research & Market Analysis
**Input:** RFP package from Step 1
**Task:** Research potential vendors and market landscape
**Output:** Vendor long-list and market analysis

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**Instructions for Step 2:**
Research vendors:
- Market landscape and key players
- Vendor capabilities and experience
- Financial stability assessment
- Reference checks and reputation
- Innovation and technology leadership

**Pass to Step 3:** Vendor research

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## Step 3: Proposal Evaluation & Vendor Screening
**Input:** Vendor proposals and research
**Task:** Evaluate proposals against criteria
**Output:** Vendor short-list with scores

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**Instructions for Step 3:**
Evaluate proposals:
- Technical capability assessment
- Commercial and pricing evaluation
- Implementation approach review
- Risk and compliance assessment
- Cultural and strategic fit analysis

**Pass to Step 4:** Vendor short-list

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## Step 4: Vendor Presentations & Due Diligence
**Input:** Vendor short-list from Step 3
**Task:** Conduct vendor presentations and detailed due diligence
**Output:** Comprehensive vendor assessment

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**Instructions for Step 4:**
Conduct due diligence:
- Vendor presentations and demos
- Reference calls and site visits
- Financial and legal due diligence
- Technical architecture review
- Contract terms negotiation

**Pass to Step 5:** Due diligence results

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## Step 5: Final Evaluation & Negotiation
**Input:** Due diligence results from Step 4
**Task:** Complete final evaluation and negotiate terms
**Output:** Vendor recommendation with contract terms

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**Instructions for Step 5:**
Finalize selection:
- Weighted scoring and ranking
- Contract negotiation and terms
- Implementation planning
- Risk mitigation agreements
- Service level agreements

**Pass to Step 6:** Vendor recommendation

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## Step 6: Contract Award & Transition Planning
**Input:** Vendor recommendation from Step 5
**Task:** Award contract and plan transition
**Output:** Signed contract with transition plan

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**Instructions for Step 6:**
Execute award:
- Contract execution and legal review
- Transition and implementation planning
- Communication to stakeholders
- Project governance setup
- Success metrics and monitoring plan

**Final Output:** Vendor contract with comprehensive transition and governance plan